Roles
Each person in an organization has one of three roles: View, Contributor, or Admin. Contributors post and manage events; admins also manage people. You can have a different role in each organization you belong to.
What each role can do
Section titled “What each role can do”| View | Contributor | Admin | |
|---|---|---|---|
| Browse everything, watch events, save searches | Yes | Yes | Yes |
| Distances start from the organization’s address | Yes | Yes | Yes |
| See the organization’s events that are hidden after reports, contact details it keeps private, and each event’s History | Yes | Yes | Yes |
| Post, edit, duplicate, and cancel the organization’s events; change status | Yes | Yes | |
| See the host panel, the event’s wait list with contacts, teams looking that fit, and My Events counts | Yes | Yes | |
| Read and answer the organization’s Messages, and message teams that fit an event | Yes | Yes | |
| Mark the team attending other events, join wait lists, post that the team is looking | Yes | Yes | |
| See Our Season: the schedule, checklist, blackout dates, and team size | Yes | Yes | Yes |
| Add and change dates on Our Season, blackout dates, team size, bus times, and the athletic director’s link; accept or decline host changes | Yes | Yes | |
| Get “Is it still open?” check-ins and “Post next year’s event?” reminders | For events they posted | When the poster is no longer a contributor or admin | |
| Approve join requests, invite people, change roles, remove members | Yes | ||
| Edit the organization’s name, address, website, and logo | Yes |
The members page describes the roles in one line: View: sees everything. Contributor: also posts and edits events. Admin: also manages members.
View suits an athletic director, a parent volunteer, or anyone who should see what the team has posted without changing it.
Events belong to the organization
Section titled “Events belong to the organization”Any contributor or admin can edit any of the organization’s events, not only the ones they posted. When a coach leaves, the events stay with the team. The event page shows who last changed it, and members can choose History in the event page’s menu to see every change.
When someone changes, changes the status of, or cancels an event, the person who posted it and the organization’s admins get an email. You don’t get an email about your own changes.
Keep two admins
Section titled “Keep two admins”Site admins
Section titled “Site admins”Site admins run the service. Their site admin powers don’t depend on belonging to an organization. Events publish and organizations verify without them. They:
- Decide on an event that reports hid a second time, after its host already fixed it once: Restore or Remove. See New organizations and reports.
- Merge duplicate organizations, and can verify an organization by hand.
- Keep each state’s season rules (the dates and limits Our Season counts against) and import schools from the school directory.
- Help any organization with its members and events when asked. Their changes are marked as site admin changes and recorded in an audit log.
- Look at Report a problem reports when they need a person.